eBRAP Frequently Asked Questions

The "Contact Information" Tab in the "My Profile" section allows Users to edit all information in your profile, including email address. Once the information has been changed set the updated information as default (by "save default") so that the most current profile is used to pre-populate future pre-applications.

Please notify the eBRAP Help Desk (Help@eBRAP.org) of any updates to your Contact Information for previously submitted funded applications.

This information can now be changed in the My Profile, "Account Info" tab. It is no longer required that your User Name be your full email address. Note that special characters are NOT permitted in User Names.

Note: Please contact the eBRAP Help Desk at (301) 682-5507 (Help@eBRAP.org) for questions regarding your account(s).

1. At https://eBRAP.org, under "Register" select "Business Official" in the drop-down menu, and then Click "Start Registration."
2. In the "Search Organizations" field, enter the name of your organization and click "Search."
3. Find your organization in the list, and click "Choose this organization and continue."
4. Complete all fields marked with an asterisk, and then click "Next."
5. Verify your contact information, and click "Next" if the information is accurate. Click the "Previous" button if you need to edit information.
6. Click the "I have read and agree with the System User Agreement" tick-box, and then click "Create User Account."
7. An affiliation-request will automatically be sent to the organization selected in step 2. An email notification will be sent when your affiliation-request is approved. It is necessary to be affiliated with an organization in order to view the associated full applications and award management menus.

1. Log into eBRAP (https://eBRAP.org) and navigate to the "My Applications" tab.
2. Applications to which you have been assigned are identified by the Application ID in "My Applications" tab.
3. Using the Status filter, select the "Funded" status and click the "Filter" button.
4. To search for a specific award number, simply begin typing any portion of the number into the "Award Numbers" search field; either select the award number from the list or type in the number and click the "Filter" button.
5. Use the carrot/arrow icon to the left of the Application ID to open the Application Summary, select the "View Award Management Information" link to proceed to the Award Management System.
6. In the Award Management System navigate to the "Administrative and Revised Documents" tab.
7. In the Type drop down field select "Federal Financial Report (SF-425)," enter a document description, and select the "browse" button to locate the file to upload.
8. Select the "upload" button to save the file.
9. Under "Uploaded Files", the most recent uploaded document will be displayed at the top of the list.

Yes. Pre-application submission to eBRAP by the pre-application submission deadline is mandatory for all award mechanisms.

The assignment of an Application Log Number is the first step in the pre-application process. In order to complete the pre-application process, the PI is required to use the "Submit Pre-application" tab to submit the pre-application prior to the pre-application receipt deadline. Upon submission, the pre-application status will change from "Draft" to "Submitted." In addition, the PI will receive an email notification from eBRAP of pre-application submission.

eBRAP allows the PI to "Reset to Draft" the pre-application prior to the pre-application submission deadline. This reset button is available on the "Submit Pre-application" Tab, but can only be viewed once the pre-application has been submitted. If the pre-application is reset to DRAFT, the PI MUST resubmit the pre-application prior to the pre-application deadline.

CDMRP has two types of Pre-Applications: 1) Letter of Intent (LOI), and (2) Pre-application.

1) The LOI Narrative should be a brief description of the project to be conducted - it is reviewed administratively to assist with the two tiers of review. No invitation is required to submit the application to Grants.gov.

2) The Pre-proposal and other required Pre-application documents should describe the proposed project using the guidelines provided in the appropriate program announcement - it is screened by the program-specific review committee. An invitation is required to submit an application to Grants.gov. Invite and not invite lists, and associated letters are posted in eBRAP in the "Summary" Tab corresponding to the Application Log Number.

No, a change in mechanism is not permitted. If the pre-application deadline has not passed, a new pre-application must be completed for the appropriate award mechanism. Please contact the eBRAP Help Desk at Help@eBRAP.org or 301-682-5507.

Changes are permitted to the eBRAP data after the pre-application deadline. However; please contact the eBRAP Help Desk to allow for changes in the pre-application information. The application data submitted to Grants.gov goes forward to peer and programmatic review.

No, please choose only one option at a time. If you do not know your institution's primary Business Official, please contact your Sponsored Programs Office (or equivalent) before selecting a contact from the search engine.

Once the search has been completed and no data found, you will see a "Send An Invitation" link on the screen. Click on this link, enter the invitee's email address and name in the appropriate data fields, and hit send. The invitee will receive an email with a link directing him/her to register in eBRAP. Once the invitee has registered, he/she will automatically be assigned to your pre-application and subsequent application.

All changes to data in the "Application Contacts" Tab must be completed in the "My Profile" tab. We recommend changing data in the "My Profile" tab in order for this data to pre-fill future pre-applications.

Under the "Collaborator/COI" tab please include the Partnering PI information (first name, last name, email address) in the "Add Partnering PI" section. Please refer to the specific program announcement for the number of Partners (Initiating and Partnering) allowed. Once the invitation has been submitted, an email will be sent to the Partnering PI(s) requesting that he/she register in eBRAP and confirm the invitation. This registration is mandatory for all Partnering PIs.

A Partnering PI is required to register in eBRAP upon receipt of his/her invitation by the Initiating PI.

Yes, a change in Partnering PI for an Award Mechanism that requires a Letter of Intent does not require approval but MUST be changed in the pre-application. Please contact the eBRAP Help Desk at (301) 682-5507, or via email at Help@eBRAP.org, in order to modify a Partnering PI after the pre-application deadline has passed.

A change in Partnering PI on an invited pre-application requires approval. Please contact the eBRAP Help Desk at (301) 682-5507 or via email at Help@eBRAP.org in order to modify a Partnering PI. The approval process may take 24-48 hours.

All requests must be approved and modified in eBRAP prior to the Grants.gov application deadline. Once the change has been completed, a new invitation link will be generated and sent to the new Partnering PI. Acceptance of this link by the new Partnering PI is required.

We recommend deleting the first invitation and sending a new invitation.

The deadline for Letters of Recommendation is 5:00 p.m. Eastern Time on the application receipt deadline as specified in the respective program announcement.

On the "Pre-application Files" Tab of the Pre-application, a PI can monitor whether and when the letters were received; however, the PI will not be able to view these confidential Letters of Recommendation.

Please contact the Grants.gov Help Desk at 1-800-518-4726.

Alternatively, contact the eBRAP Help Desk with any questions on application package forms at (301) 682-5507 or by email at Help@eBRAP.org.

Please contact the Grants.gov Help Desk at 1-800-518-4726.

Alternatively, contact the eBRAP Help Desk with any questions on application package forms at (301) 682-5507 or by email at Help@eBRAP.org.

You MUST resubmit the entire application package prior to the application submission deadline. On the SF-424, 1) Select Change/Corrected Application in Block 1 - Type of Submission; and 2) Enter the Grant Tracking No. of the original submission in Block 4c. Previous Grants.gov Tracking ID.

Your Application Log Number acquired during the pre-application process should be placed on the cover page of the Grants.gov application package in the "Application Filing Name" field.

If a system-to-system interface with Grants.gov is used, then enter the Application Log Number into the Submission Title field.

Insert your User Name from the eBRAP System into the "Credential, e.g. agency login" field.

Typically, up to 5 relevant publication URLs and/or patent abstracts are requested. Check the specific program announcement for details. If publications are not publicly available, documents must be scanned at the lowest resolution (100 to 150 DPI).

No, there is no grace period for application submissions to Grants.gov. Please make sure to submit at least 48 hours prior to the submission deadline in order for Grants.gov to confirm receipt and validate the application, and to also provide ample time to review, modify, and verify the application in eBRAP.

Your assignment as a Business Official to the pre-application is for information and notification purposes only.

Institutional files are required at the funding stage of the program but may be uploaded into the eBRAP System in the "Institution Files" tab under "My Profile" at any time.

Block 5 of the SF-424 is intended to contain information on the Applicant Organization - not the PI. The "person to be contacted on matters involving this application" is the Business Official (BO) or Sponsored Program Office. This is not intended to be the Project Director/Principal Investigator (PD/PI).

Regulatory documents (as applicable) should only be submitted after a proposal is selected for funding. Please click here to view the instructional guide on how to submit documents. Do not submit with your application in Grants.gov.

Generally, we archive application files that have not been funded after 2 years. However, the Application Information data remains accessible by the PI and Business Official/AOR in eBRAP.

Due to security issues of data transfers, staff will not provide the PI and/or AOR with a copy of the submitted application submitted to eBRAP via Grants.gov. These files are large and email is not a secure method of transfer. Email and/or mail transfer is not allowed. Applications may be downloaded from eBRAP, but only as individual files.

eBRAP has the capability for PIs, Business Officials, and AORs to view the application status.

In order to view full applications, organizations must be registered in eBRAP, and the organization must have affiliated you to the organization. Please contact your Business Official.

Please contact the eBRAP Help Desk at (301) 682-5507; email: Help@eBRAP.org , as they can provide information on notification status.

Funding Notification Letters and Summary Statements are posted in eBRAP in the "Summary" Tab corresponding to the Application Log Number. Please note that summary statements are not usually available or posted for Concept Awards.

Regulatory documents must be uploaded in eBRAP under the "Required Award Information and Required Award Documents" tabs corresponding to the Application Log Number. Other application-related documents must be uploaded under the "Administrative and Revised Documents" tab.